Connected context
Registration, teams, fields, volunteers, equipment, meetings, and fixtures share one organization record instead of being reconciled by hand.
One connected organization platform
Every role, resource, and responsibility—working from the same season.
TeamLens connects the administrative work boards own, the operational work coordinators manage, and the team experience coaches, volunteers, and families use every week.
Purpose-built permissions
Board, registration, finance, scheduling, field operations, coaching, safety, and family access stay separate and organization-scoped.
Automation people control
AI can draft a meeting summary or coaching plan, schedules can detect conflicts, and reminders can chase responses—without silently making the final decision.
What the product supports
Run the work behind the game.
These are implemented workflows with automated coverage. Provider-dependent capabilities still need configured production accounts and operational validation.
Board & governance
- Board meeting agenda and working notes
- Clearly labeled AI summary drafts with deterministic fallback
- Decisions and action items retained with the meeting record
- Organization forms, announcements, policy, and reporting
Registration & finance
- Programs, custom fields, waivers, discounts, scholarships, and waitlists
- Installments, manual or connected payments, refunds, and reconciliation
- Households, guardians, rosters, season rollover, and registration exports
- A/R, aid, team accounts, payouts status, and finance reports
Volunteers & compliance
- Applications for coaches, managers, board members, and event volunteers
- Organization-wide shifts with assignment, claim, accept, and decline
- Personal calendar subscription for each volunteer
- Role requirements, screenings, certifications, and onboarding
Schedules, officials & fields
- Draft-to-publish fixtures, recurrence, rainouts, tournaments, and standings
- Dedicated field-coordinator access, open hours, allocation, blackouts, and conflict checks
- Official availability, qualifications, conflicts, crews, and personal calendars
- Assigning, paysheets, offline payment records, mileage, and 1099 reporting
Equipment, events & commerce
- Unique and bulk inventory with cost and depreciation
- Checkout, return, loss, replacement charges, and overdue reporting
- Camps, clinics, tryouts, meetings, socials, capacity, waitlists, and fees
- Store, fundraising, sponsorships, advertisements, and organization websites
Teams, families & development
- Team and household calendars, RSVP, duties, attendance, and lineups
- Announcements, team threads, direct messages, groups, polls, and moderation
- Evaluations, tryout formation, drills, and AI-assisted practice plans
- Film library, clips, scorebooks, streams, and released match context
A week in one system
The handoffs stay attached to the work.
The board can make a decision, a coordinator can schedule the people and place, a registrar can see who is eligible, and a family can receive the final plan without re-entering the same context.
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1
Decide
Record the board meeting, draft the summary, retain decisions, and identify follow-up work.
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2
Prepare
Publish programs, collect registration and forms, clear volunteers, and allocate equipment.
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3
Coordinate
Schedule teams, officials, volunteer shifts, and fields with conflicts and closures visible.
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4
Deliver
Give each person their agenda, communicate changes, run the event, and preserve the resulting record.
AI with an accountable boundary
Draft faster. Keep people responsible for the record.
AI output is visibly labeled, grounded in authorized source material, and kept distinct from approved minutes, confirmed evaluations, released analytics, or a finding of fact.
Board summaries
Draft a concise recap from the meeting's own notes. If the provider is unavailable, a deterministic local summary keeps the workflow usable.
Coaching support
Compose practice plans from released review cues while excluding prohibited identity, physical, possession, pass, touch, and ball-event inferences.
Game intelligence
Deliver film first. Advanced estimates remain labeled, beta, hidden, or blocked until each real-footage quality gate passes.
Safety records
Not VAR. Not continuous surveillance. Video can be incomplete or ambiguous; authorized people operating under approved policy make decisions.
Production boundaries
Built code is not the same as a proven provider outcome.
- Connected money. Live payment, refund, dispute, and settlement paths require configured accounts and reconciliation exercises.
- Provider delivery. Email, SMS, push, screening, geocoding, social publishing, streaming, and processing require their named provider setup.
- Recording and safety. Counsel, safeguarding, insurer, town policy, physical devices, and representative field trials remain mandatory.
- Distribution and integrations. Mobile stores, custom-domain TLS, NGB relationships, and external schema conformance remain operational gates.
Bring the workflow your organization most needs to fix.
We will map the people, permissions, source data, provider dependencies, and adoption plan before either side commits to town-wide use.
Apply for the design-partner pilot